Civil Contract Administrator

Pop Quiz:

• Do you enjoy developing positive working relationships with clients, coworkers, and stakeholders?
• Do you have a minimum of 10 years of experience in contract administration/inspection involving the construction of municipal roads and rights-of-way, including underground infrastructure?
• Do you have experience in risk management, cost management, project planning, and scheduling?

If you scored three for three, JLR has a home for you! We’ve opened a role in our Guelph office for a talented, entrepreneurial candidate to work alongside exceptional people in JLR’s Civil group. You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors, while you take on existing clients, develop new relationships, and deliver world-class, innovative solutions that support community building and growth in our cities.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff. You’ll have the opportunity to help establish new clients and partner with existing ones to develop insightful solutions and see projects through from inception to completion.

If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

 Your Role:

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. Your role will include:

• Administering the terms of contract documents to ensure that all work is carried out according to the construction agreement.
• Reviewing contract documents during the tender phase and assist in responding to questions during tendering.
• Attending contractor kick-off meetings and working closely with the project managers to lead the design team and the projects through construction.
• Monitoring work to be completed during construction, including site visits, directing field personnel to witness activities on site, managing documentation from contractors, and negotiating with contractors.
• Reviewing progress payment claims, negotiating claims for additional work, and preparing payment certificates.
• Administering the shop drawing review process, coordinating reviews by engineering disciplines, managing the flow of documentation, and holding the contractor accountable for providing all necessary revisions to ensure accuracy of records.
• Tracking requests for information from the contractor and working with the project team to assemble responses including any required supplemental instructions.
• Identifying, addressing, and resolving contractual, project, and technical issues, and ensuring that the best interests of the client and the natural environment are protected.
• Tracking contract progression to ensure that all work is carried out according to plan and propose alternate plans to the project manager when required.
• Assessing the performance of contractors involved in projects to maintain quality control.
• Completing all necessary documentation for project warranties and closeouts.
• Reviewing drawings during the design stage to provide input on constructability
• Preparing form of tender, quantities, special provisions, and contract documents during the off season.

Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario.

We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.

Employee Ownership and Career Growth

• 100% employee owned
• Share ownership opportunities at all levels
• Merit and profit bonus program
• Competitive salaries reviewed annually
• Career Mentorship Program

Work-life Balance and Employee Wellness

• Immediate health and dental benefits
• RRSP/DPSP matching program
• Flexible working hours
• Hybrid working
• Parental leave top-up program
• Fun Funds to plan extracurricular social events

Community Engagement and Social Responsibility

• Diversity, Equity & Inclusion Committee
• Environmental Sustainability Committee
• Reconciliation Action Plan Committee
• Local fundraising and community building events

Application Instructions

Interested in joining our team? We’re always open to great talent, even if it’s not exactly what we’ve posted. Ready? Send us a cover letter and resume outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position by emailing careers@jlrichards.ca.

JLR welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives and encourage others to do the same. In turn, our environment inspires us to try new things, speak openly, and be bold. It brings us together in ways that help us stand out. Our inclusive culture empowers all of us to connect, belong, and grow.