Project Administrator

Pop Quiz:

• Does working in a supportive team environment with administrative professionals excite you?
• Are you a resourceful, clever, and enthusiastic Administrative Assistant with three or more years of writing and interpersonal experience, and the ability to collaborate in a team-oriented environment?
• Do you have a keen attention to detail with strong organizational skills, multitasking and Microsoft suite skills along with the ability to prioritize tasks?
• Are you willing to take on new challenges and learn new processes?

If you scored four for four, JLR has a home for you! We’ve opened a role in our Guelph office for a talented, entrepreneurial candidate to work alongside exceptional people in JLR’s Project Delivery team. You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors, while you take on existing clients, develop new relationships, and deliver world-class, innovative solutions that support community building and growth in our cities.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff. You’ll have the opportunity to help establish new clients and partner with existing ones to develop insightful solutions and see projects through from inception to completion.

If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

 Your Role:

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. Your role will include:

Reception Duties:

• Coordinating front-of-house services by greeting visitors at the front desk and directing them to the appropriate personnel.
• Distributing documents, mail, and courier packages.
• Monitoring multiple email inboxes and answering the reception telephone line when needed.
• Monitoring the inventory of office supplies and ordering supplies as necessary.
• Maintaining the reception area, lunchroom, boardrooms, and print rooms, as required.
• Assisting in the planning and implementation of office events.
• Performing administrative tasks, such as maintaining hardcopy and electronic office files, photocopying, and scanning.
• Assisting in daily administrative operations, including scheduling meetings, prioritizing tasks, scanning/filing, monitoring action items and assisting other administrative staff as required.

Project Administration Duties:

• Performing project-related tasks, including organizing tender documents, binding reports, and proposals.
• Proofreading documents with careful attention to grammar, punctuation, style, tone, and consistency.
• Assisting in preparation of fee proposals including the researching, compiling, and summarizing of data in accordance with established procedures.
• Creating, maintaining, and updating electronic filing tracking system and records. Quality checking documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
• Organizing workflow to ensure that documents and packages are submitted on time prior to the submission due date.
• Drafting and reviewing documents, including correspondence, proposals, contract administration documents, memoranda, agendas, meeting minutes, and reports.

Why Join Us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario.

We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.

Employee Ownership and Career Growth

• 100% employee owned
• Share ownership opportunities at all levels
• Merit and profit bonus program
• Competitive salaries reviewed annually
• Career Mentorship Program

Work-life Balance and Employee Wellness

• Immediate health and dental benefits
• RRSP/DPSP matching program
• Flexible working hours
• Hybrid working
• Parental leave top-up program
• Fun Funds to plan extracurricular social events

Community Engagement and Social Responsibility

• Diversity, Equity & Inclusion Committee
• Environmental Sustainability Committee
• Reconciliation Action Plan Committee
• Local fundraising and community building events

Application Instructions

Interested in joining our team? We’re always open to great talent, even if it’s not exactly what we’ve posted. Ready? Send us a cover letter and resume outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position by emailing careers@jlrichards.ca.

JLR welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives and encourage others to do the same. In turn, our environment inspires us to try new things, speak openly, and be bold. It brings us together in ways that help us stand out. Our inclusive culture empowers all of us to connect, belong, and grow.