Human Resources Administrator

We’ve opened a role in our Ottawa office for a talented, entrepreneurial Human Resources Administrator to work alongside exceptional people in JLR’s People & Culture group.

Pop Quiz:

• Do you love the details and take pride in keeping HR operations running smoothly behind the scenes?
• Are you energized by organizing data, managing documentation, and ensuring accuracy in everything from onboarding to employee records?
• Does being a go-to resource for employees and helping foster a positive workplace culture sound like your kind of role?
• Do you have a diploma or degree in Human Resources and are you eager to work with an experienced HR team to support strategic initiatives in a professional services firm, making a meaningful impact on the lives of talented colleagues?

If you scored four for four, JLR has a home for you as a Human Resources Administrator! You’ll be supported by a Platinum Club member of Canada’s Best Managed Companies program, 100% employee-owned firm that has a long-established reputation for quality services in multiple sectors.

JLR is a creative, tight-knit, and mentorship-focused community with unique opportunities for driven people with tenacity and spirit. Our organization is made up of diverse employee owners with specialized expertise in a wide range of disciplines. Joining the JLR team means joining a dynamic group of innovative architecture, engineering, and planning professionals and support staff.

If you’re innovative and collaborative, thrive when presented with new challenges, and are eager to take your career in new directions, then JLR is the right environment for you.

Your Role a Human Resources Administrator:

Choose your own adventure! Let’s talk about how your skills, experience, goals, and passions can find a home at JLR. As the Human Resources Administrator, your role will include:

• Maintaining accurate and confidential employee and candidate records, screening resumes and applications to identify qualified candidates and supporting general administrative tasks such as filing, organizing documents, and assisting with year-end HR activities.
• Drafting, coordinating, and finalizing various HR documents, including employment agreements, proof of employment letters, transfer/change memos, and company policies and procedures.
• Supporting onboarding and orientation for new hires, ensuring a smooth and welcoming experience.
• Providing administrative support across People & Culture functions, including Health & Safety, Talent and Performance, and HR Operations.
• Scheduling and coordinating HR-related meetings, events, and initiatives, including compliance and safety training.
• Assisting in the coordination and administration of employee programs, which may include benefits, compensation, performance management, training and development, health & safety, and HRIS maintenance.
• Providing professional, kind, and effective communication across all levels of the organization and with external contacts.
• Contributing to employee engagement and wellness by organizing programs, events, and initiatives.
• Participating in ad-hoc and project-based HR improvement initiatives, including drafting and implementing new policies, procedures, and workflows.
• Serving as a point of contact for internal and external HR inquiries, ensuring prompt and helpful responses.

Why Join us?

We live, work, breathe, sleep, and thrive in the communities we build. We love northern Ontario and the glorious bounty of the natural world and we’re proud of our reputation and longevity in the National Capital and Kingston regions. Furthermore, we’re growing our presence in southwestern Ontario and all along the Great Lakes of Ontario.

We foster a friendly, welcoming, and team-oriented atmosphere that encourages innovation and collaboration. We have an established depth of technical and support resources that can efficiently and effectively deliver small and large multidisciplinary projects. We provide flexible career direction with opportunities to choose your own path and interesting and exciting assignments ranging in size and type.

Employee Ownership and Career Growth

• 100% employee-owned
• Share ownership opportunities at all levels
• Merit and profit bonus program
• Competitive salaries reviewed annually
• Career Mentorship Program

Work-life Balance and Employee Wellness

• Immediate health and dental benefits
• RRSP/DPSP matching program
• Flexible working hours
• Hybrid working
• Parental leave top-up program
• Fun Funds to plan extracurricular social events

Community Engagement and Social Responsibility

• Diversity, Equity & Inclusion Committee
• Environmental Sustainability Committee
• Reconciliation Action Plan Committee
• Local fundraising and community building events

Application Instructions

Interested in joining our team? Send us a cover letter and resume outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position by emailing careers@jlrichards.ca.

This posting is for a current vacancy, but we’re always open to great talent, even if it’s not exactly what we’ve posted. Check out our open positions or send us a cover letter and resume outlining your skills, qualifications, and the specific experiences to careers@jlrichards.ca.

JLR welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

At JLR, each of us contributes to inclusion and we all have a role to play. Our culture is the result of our behaviours, our personal commitment, our curiosity, how we collaborate, and the ways that we courageously share our perspectives and encourage others to do the same. In turn, our environment inspires us to try new things, speak openly, and be bold. It brings us together in ways that help us stand out. Our inclusive culture empowers all of us to connect, belong, and grow. Learn more about our commitment to Diversity, Equity and Inclusion.